I thought I would put some advice on my blog for brides. So here is the first installment.
Room layout is important. Maybe I’ll upset some banquet facilities with these comment but, don’t always just go with the room layout they give you. Many times they don’t think about how it is going to impact your party. The facility sometimes has just always done it that way or does it that way to make their jobs easier. Ask for their reasoning and then weigh that with these suggestions.
Brandon’s 5 Tips On Room Layout.
1) Put the bar near the dance floor. Some guests will just hang out and drink near the bar and they will attrack people to them for conversation. If the dance floor is also right there near the bar your guests are not divided and it makes it easy for guests to step onto the dance floor for their favorite song and perhaps stay there. It also makes it easy to grab a drink and get back on the floor. Some rooms have permenant bars. In this case ask the facility about an additional portable bar near the dance floor. Never put the bar in a seperate room if you can avoid it. When the bar is near the dance floor you will see more dancing.
2) Place your entertainments speakers near the dance floor. People at wedding often complain of the music being too loud. This should not be an issue if the entertainer knows what he is doing. However, sometimes it is a problem with the room layout. If the DJ or band is placed in a postion not next to the dance floor it results in higher volume levels being needed to get the music to a dancing vloume on the dance floor. Tables between the speakers and the dance floor is a huge no no as well.
3) Try to avoid placing items on the dance floor Items like the buffet or the cake on the dance floor limit your options for the flow of the evening. In some cases this is unavoidable due to room capacity and that is understandable. However, sometimes these things are done just out of habit. The buffet on the dance floor for example limits your ability to use the dance floor until after dinner. So, a big introduction that flows into a memorable first dance is made impossible. It also wastes food as many guests have no oportunity for seconds becasue the buffet is wisk away as soon as the last person goes through the line. If you want to show off your cake by placing it on the dance floor that is fine but Another option to show off your cake is pin spotting it. A spotlight coming down on the cake makes it brighter than anything else in the room.
4) Cozy is better Size the room appropriatley for your guests. Try not to rent a room that holds 500 when you only have 150 people. If your room is larger than needed place the tables close to the dance floor. This will make the event feel more warm and personal. It will make the dance floor more inviting as well. When the dance floor is all alone away from the tables it makes dancers feel like they are on stage and most people have stage fright.
5) Be aware of focal points At some country clubs or older venues the room is actually smaller rooms opened up to be one big room. In many cases this leaves parts of the room “around a corner” from the main room and out of the view of many guests. So when you set-up your room be aware of this. Place the bride and grooms table where all guests can see it. They are there for you and they want to be abel to see you. This is also where the toasts usually happen and you want everyone to see that as well. The dance floor is another focal point. Make sure all guests can see it. You don’t want guests to miss your first dance. Finally the cake is also a focal point. Place it is a good spot as well.
Sometimes the things mentioned in these 5 tips are just unavoidable. In which case you will need a well thought out plan and good direction to avoid the problems that occur from them. I’ve had all of these situations before and I’ve worked with them to make these events seemless.